Training Resources Management Foundation (TRMF) DATA PROTECTION POLICY

Introduction

Greetings from Training Resources Management Foundation (TRMF). This policy outlines how TRMF handles personal data collected from you. We respect your right to privacy and adhere to the Data Privacy Act of 2012 (DPA). TRMF balances the free flow of information with personal privacy, as guided by the National Privacy Commission (NPC), while pursuing our objectives.

Personal Data
TRMF may collect the following types of personal data:

  • Personal Information: Data that readily identifies you.
  • Sensitive Personal Information: Data that leads to identifying you, either directly or through other available information.
  • Privileged Information: Legally protected communications or data.

Collected and Acquired Information

We collect your personal data through various forms, including written, scanned, photographic, and digital means. This includes:

  1. Application or enrollment information such as name, contact details, education, employment, and medical records.
  2. Assessment and evaluation data, including qualifying exams and interviews.
  3. Review-related data, such as performance and behavior during training.
  4. Reports from third parties (e.g., colleagues or training officers) following investigations or inquiries.
  5. Emergency contact information, with verification of consent.
  6. Incidents or accidents, along with inquiry results.
  7. General, professional, and competence-related information collected throughout your engagement with TRMF.

Integration of Google Drive API
TRMF integrates the Google Drive API to provide you full control over your files and data. This integration allows you to securely store, manage, and access personal documents and review-related resources. By leveraging the Google Drive API, you can:

  • Access and retrieve your files directly.
  • Manage permissions for sharing or collaboration.
  • Ensure data security through Google’s robust infrastructure.

Your consent will be sought before using the Google Drive API, ensuring compliance with data privacy laws.

Use of Information

Your personal data is processed for legitimate purposes in line with TRMF’s objectives and legal obligations, including:

  1. Evaluating enrollment applications.
  2. Maintaining and analyzing performance and competence records.
  3. Investigating incidents and enforcing disciplinary measures.
  4. Providing services like health, counseling, and IT support.
  5. Sharing necessary information with concerned entities (e.g., schools, agencies, training centers).

TRMF utilizes advanced software tools provided by ELOSOFT INC., a trusted software provider specializing in digital solutions for education and training management. These tools include:

  • IRIS SAM (Student Activity Monitoring): Tracks and monitors student activities to enhance learning experiences.
  • e-CADET: Manages cadet profiles and training progress.
  • e-TRB (Electronic Training Record Book): Digitalizes and monitors training records for efficiency and transparency.
  • CBT (Computer-Based Training): Facilitates interactive and flexible training programs.
  • Other future projects.

Additionally, TRMF may employ other applications and solutions from ELOSOFT INC. to improve the management of your data, performance tracking, and overall review experience.

Sharing, Disclosing, or Transfer of Information

TRMF may share your personal data with:

  • Authorities, as required by law.
  • Your parents, guardians, or next of kin in case of emergencies.
  • Donors or benefactors offering assistance.
  • Maritime entities, educational institutions, and alumni organizations.
  • Publications or media platforms to highlight achievements or events.
  • Internal teams for research and institutional development.

Storing and Retaining Information

Your data is securely stored in physical and digital formats, with access restricted to authorized personnel. TRMF retains data for historical and statistical purposes unless otherwise required by law.

Your Rights

Under the Data Privacy Act of 2012, you have rights concerning your personal data, including:

  • Accessing, correcting, or deleting your data.
  • Objecting to data processing under certain conditions.
  • Filing a complaint regarding data handling.

To exercise your rights, contact the TRMF President or Data Protection Officer (DPO).

Policy Revisions

TRMF may update this policy periodically. Changes will be communicated through our website and bulletin boards, taking effect immediately upon posting.
For further information, please contact our DPO.

Training Resources Management Foundation (TRMF)